Sizing a van around what you are moving
List the largest items with rough length, width and height, and give an estimate of total weight, because bulk and payload limit a van in different ways. Mention anything awkward, such as a wardrobe that cannot be dismantled or long timber. Describe loading at both ends, including stairs, lift access, distance from the kerb and whether anyone will help lift.
Picking a suitable van
Start with the load, then choose the van. A small van works well for boxes, tools and light collections; medium and long-wheelbase vans suit furniture, stock and trade equipment; and a Luton is the better choice for bulkier items on a house move. Subject to dates, driver details and availability, the range includes the Volkswagen Caddy, Ford Transit SWB, VW Transporter Automatic, Ford Transit MWB and Ford Transit LWB. Make, model, transmission, seats, payload and licence position are all confirmed at quote stage, so treat these vehicles as a guide to the kind of hire on offer rather than a guaranteed reservation of a particular model.
Setting aside enough time
Whatever the job, the packing and loading stage usually takes longer than first estimated, so plan the day with generous margins. Rather than squeezing a move between other commitments, treat it as the main activity and start early enough that a delay does not derail everything. Consider whether items need wrapping, dismantling or sorting before they can go into the van, and factor that work into your schedule. If other people are helping, agree with them when to arrive and roughly how long you expect the loading to take. Build in time at the destination for unloading too, and let the recipient know your estimated arrival so they are not left waiting. Rushed loading leads to forgotten items and repeat trips, whereas a realistic timetable keeps the whole job on track.
Carrying hobby and leisure equipment
Moving hobby equipment calls for a bit of forward thinking, since these items rarely pack as neatly as household boxes. Whether it is golf clubs, camping gear, diving equipment or model railway boards, describe each large item to the team so the van size can be matched to the load. Note anything fragile or sensitive to temperature, and think about whether pieces need keeping separate from one another during the journey. Ask the venue or club at the far end about access and where equipment can be dropped off, since some sites have limited space for unloading. If the trip is part of an event, confirm the times you need the equipment on site. A clear description of the load at the outset makes the whole outing far more straightforward.
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Last checks before booking
Before the hire is confirmed, go over the key points: whether the vehicle is available, the driver requirements, mileage, insurance, the delivery or collection arrangements and any extras you have asked for. Make sure payload, loading height, tail-lift needs, driver details, deposits and insurance excess are confirmed before you settle on a van size. A clear request gives the date, the length of hire, a rough route, the delivery or pickup address, the passengers or load you expect and any special requirements that might affect which vehicle is suitable.