Sizing a van around what you are moving
List the largest items with rough length, width and height, and give an estimate of total weight, because bulk and payload limit a van in different ways. Mention anything awkward, such as a wardrobe that cannot be dismantled or long timber. Describe loading at both ends, including stairs, lift access, distance from the kerb and whether anyone will help lift.
How the right vehicle is confirmed
Start with the load, then choose the van. A small van works well for boxes, tools and light collections; medium and long-wheelbase vans suit furniture, stock and trade equipment; and a Luton is the better choice for bulkier items on a house move. Subject to dates, driver details and availability, the range includes the Volkswagen Caddy, Ford Transit SWB, VW Transporter Automatic, Ford Transit MWB and Ford Transit LWB. Make, model, transmission, seats, payload and licence position are all confirmed at quote stage, so treat these vehicles as a guide to the kind of hire on offer rather than a guaranteed reservation of a particular model.
List what is going in the van
Begin by listing everything that will travel in the van, room by room if you are moving boxed belongings. Note how many boxes you expect, along with any awkward pieces such as wardrobes, shelving or white goods, and record the approximate dimensions of the largest items. Mention whether anything is fragile or needs to stay upright, as this affects how the load should be arranged. If some items are still undecided, say so when you enquire so the team can suggest a sensible vehicle size with room to spare. A clear inventory lets the team in Gullane match the job to a small van, Transit or Luton without guesswork, and helps you judge whether one trip will be enough.
Give yourself time on moving day
Packing and loading almost always take longer than expected, so build slack into your schedule from the outset. Aim to have every box sealed and labelled the evening before, and set aside time to wrap or protect items that could shift during the journey. Think about the order things will come off at the other end: if boxes for the kitchen are needed first, keep them near the doors. Agree a realistic collection time for the van rather than a tight slot, and let the team know if access at either address is limited. If the move runs late, contact the hirer promptly to discuss extending the period, since arranging this in advance is far simpler than renegotiating on the day.
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Things to check before booking
Before the hire is confirmed, go over the key points: whether the vehicle is available, the driver requirements, mileage, insurance, the delivery or collection arrangements and any extras you have asked for. Make sure payload, loading height, tail-lift needs, driver details, deposits and insurance excess are confirmed before you settle on a van size. A clear request gives the date, the length of hire, a rough route, the delivery or pickup address, the passengers or load you expect and any special requirements that might affect which vehicle is suitable.