Sizing a van around what you are moving
List the largest items with rough length, width and height, and give an estimate of total weight, because bulk and payload limit a van in different ways. Mention anything awkward, such as a wardrobe that cannot be dismantled or long timber. Describe loading at both ends, including stairs, lift access, distance from the kerb and whether anyone will help lift.
Picking a suitable van
Start with the load, then choose the van. A small van works well for boxes, tools and light collections; medium and long-wheelbase vans suit furniture, stock and trade equipment; and a Luton is the better choice for bulkier items on a house move. Subject to dates, driver details and availability, the range includes the Volkswagen Caddy, Ford Transit SWB, VW Transporter Automatic, Ford Transit MWB and Ford Transit LWB. Make, model, transmission, seats, payload and licence position are all confirmed at quote stage, so treat these vehicles as a guide to the kind of hire on offer rather than a guaranteed reservation of a particular model.
Measuring bulky items before you enquire
The first decision worth making is which items will actually need to travel. If a wardrobe, sofa or workbench is part of the load, measure it at its widest and tallest points, including any removable parts that stay attached on the day. Compare those figures with the load space described for each van type when you enquire, and mention the measurements so the team can advise. It also helps to note whether items can tilt, be partially dismantled or must stay upright. A short list of dimensions gives you a firmer basis for choosing between a mid-size van and something with more room, and it reduces the chance of a second trip you had not budgeted for.
Carrying hobby and leisure equipment
Hobby loads deserve the same forethought as household ones. If you are moving golf clubs, camping gear, model railway boards or instruments for a band night, set the equipment out in advance and picture how it will sit together in the back. Odd shapes often take up more room than their weight suggests, so describe the bulkier pieces when you contact the team. Think about padding for fragile items and how you will keep loose equipment from shifting during the drive. Let the recipient or venue know roughly when to expect you as well, particularly if equipment has to be unloaded in a specific order. Sharing those details early keeps the whole trip straightforward.
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Last checks before booking
Before the hire is confirmed, go over the key points: whether the vehicle is available, the driver requirements, mileage, insurance, the delivery or collection arrangements and any extras you have asked for. Make sure payload, loading height, tail-lift needs, driver details, deposits and insurance excess are confirmed before you settle on a van size. A clear request gives the date, the length of hire, a rough route, the delivery or pickup address, the passengers or load you expect and any special requirements that might affect which vehicle is suitable.