Sizing a van around what you are moving
List the largest items with rough length, width and height, and give an estimate of total weight, because bulk and payload limit a van in different ways. Mention anything awkward, such as a wardrobe that cannot be dismantled or long timber. Describe loading at both ends, including stairs, lift access, distance from the kerb and whether anyone will help lift.
How the right vehicle is confirmed
Start with the load, then choose the van. A small van works well for boxes, tools and light collections; medium and long-wheelbase vans suit furniture, stock and trade equipment; and a Luton is the better choice for bulkier items on a house move. Subject to dates, driver details and availability, the range includes the Volkswagen Caddy, Ford Transit SWB, VW Transporter Automatic, Ford Transit MWB and Ford Transit LWB. Make, model, transmission, seats, payload and licence position are all confirmed at quote stage, so treat these vehicles as a guide to the kind of hire on offer rather than a guaranteed reservation of a particular model.
Moving boxed belongings by van
Before you enquire, write down roughly how many boxes you have and which rooms they came from, as this gives the team a clear picture of the load. Note anything that is an awkward shape rather than a neat cube, such as lamps, hoovers or rolled rugs, because these affect how the space fills up. Think about the order you want to unpack at the other end and mention it when you discuss the job. If some items are going to storage and others to a new address, list the two sets separately so the plan reflects both stops. A short written summary of the load helps the team suggest the right van size for the day.
Keeping a load inventory
An inventory is simply a list of what is travelling in the van, and it is worth preparing even for a modest move. Group items by room or by fragility so that anyone helping can see what needs care and what can go in first. Photograph packed boxes on your phone before loading if you want a visual record for your own reference. Share the list with anyone meeting the van at the destination so they know what to expect when it arrives. If plans change and something is dropped from the move, update the list rather than relying on memory. A current inventory makes conversations with the team about van size much more straightforward.
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Things to check before booking
Before the hire is confirmed, go over the key points: whether the vehicle is available, the driver requirements, mileage, insurance, the delivery or collection arrangements and any extras you have asked for. Make sure payload, loading height, tail-lift needs, driver details, deposits and insurance excess are confirmed before you settle on a van size. A clear request gives the date, the length of hire, a rough route, the delivery or pickup address, the passengers or load you expect and any special requirements that might affect which vehicle is suitable.