Sizing a van around what you are moving
List the largest items with rough length, width and height, and give an estimate of total weight, because bulk and payload limit a van in different ways. Mention anything awkward, such as a wardrobe that cannot be dismantled or long timber. Describe loading at both ends, including stairs, lift access, distance from the kerb and whether anyone will help lift.
Picking a suitable van
Start with the load, then choose the van. A small van works well for boxes, tools and light collections; medium and long-wheelbase vans suit furniture, stock and trade equipment; and a Luton is the better choice for bulkier items on a house move. Subject to dates, driver details and availability, the range includes the Volkswagen Caddy, Ford Transit SWB, VW Transporter Automatic, Ford Transit MWB and Ford Transit LWB. Make, model, transmission, seats, payload and licence position are all confirmed at quote stage, so treat these vehicles as a guide to the kind of hire on offer rather than a guaranteed reservation of a particular model.
Getting bulky items measured up
The first decision worth settling is what actually has to travel. If a wardrobe, sofa or workbench is on the list, take a tape to each item and note the largest dimensions, including any parts that protrude. Compare those figures with the load space figures the team provides rather than guessing by eye. If something will only fit diagonally or with a door removed, say so when you enquire, because that detail changes which vehicles make sense. It also helps to mention awkward items such as ladders or long lengths of timber, which may need a dropside rather than an enclosed body. Photographs of the bulkiest pieces can be useful when you describe the job. The team can then advise on a suitable option rather than leaving you to estimate.
Carrying hobby equipment by van
Hobby loads deserve the same attention as furniture. If you are moving a model railway layout, a set of sailing gear, pottery equipment or several bicycles, list the pieces together so the whole consignment is visible from the start. Some equipment travels better with padding or blankets, so mention that when planning your dates. Think about the collection and drop-off points too, since a narrow driveway or a shared car park affects how close the van can get. Where a seller or club is supplying part of the load, agree a time slot with them before you finalise your hire period. It is worth asking whether anything can be dismantled, as that often changes the size of van you need. The team can talk through the options once they know what is going in.
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Last checks before booking
Before the hire is confirmed, go over the key points: whether the vehicle is available, the driver requirements, mileage, insurance, the delivery or collection arrangements and any extras you have asked for. Make sure payload, loading height, tail-lift needs, driver details, deposits and insurance excess are confirmed before you settle on a van size. A clear request gives the date, the length of hire, a rough route, the delivery or pickup address, the passengers or load you expect and any special requirements that might affect which vehicle is suitable.