Sizing a van around what you are moving
List the largest items with rough length, width and height, and give an estimate of total weight, because bulk and payload limit a van in different ways. Mention anything awkward, such as a wardrobe that cannot be dismantled or long timber. Describe loading at both ends, including stairs, lift access, distance from the kerb and whether anyone will help lift.
Picking a suitable van
Start with the load, then choose the van. A small van works well for boxes, tools and light collections; medium and long-wheelbase vans suit furniture, stock and trade equipment; and a Luton is the better choice for bulkier items on a house move. Subject to dates, driver details and availability, the range includes the Volkswagen Caddy, Ford Transit SWB, VW Transporter Automatic, Ford Transit MWB and Ford Transit LWB. Make, model, transmission, seats, payload and licence position are all confirmed at quote stage, so treat these vehicles as a guide to the kind of hire on offer rather than a guaranteed reservation of a particular model.
Planning the order of unloading
If the van is delivering to more than one address, the order of unloading deserves a moment of planning before anything is loaded. Work out which stop comes first and which items belong there, then note the sequence for everyone involved. A written list of drops also helps whoever receives each delivery, since they can prepare space in advance. Ask your contacts at each address about parking and access arrangements, as those details sit with them rather than the hire team. Include the drop sequence and addresses in your enquiry so the team can check how the schedule matches the hire period and confirm a suitable van.
Checking entrances and item dimensions
Checking dimensions goes beyond the items themselves. Measure the entrances, corridors and doorways at both ends of the move, not just the furniture, since a small difference in a gap can change which pieces travel whole. Note any tight turns or narrow paths on the same sheet as the item measurements. Pass all of it to the team when you describe the load, because the combined figures give a much better basis for matching a van size than a rough guess. If something proves too large for the access available, knowing beforehand leaves room to adjust the plan calmly rather than on the day itself.
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Last checks before booking
Before the hire is confirmed, go over the key points: whether the vehicle is available, the driver requirements, mileage, insurance, the delivery or collection arrangements and any extras you have asked for. Make sure payload, loading height, tail-lift needs, driver details, deposits and insurance excess are confirmed before you settle on a van size. A clear request gives the date, the length of hire, a rough route, the delivery or pickup address, the passengers or load you expect and any special requirements that might affect which vehicle is suitable.