Sizing a van around what you are moving
List the largest items with rough length, width and height, and give an estimate of total weight, because bulk and payload limit a van in different ways. Mention anything awkward, such as a wardrobe that cannot be dismantled or long timber. Describe loading at both ends, including stairs, lift access, distance from the kerb and whether anyone will help lift.
Picking a suitable van
Start with the load, then choose the van. A small van works well for boxes, tools and light collections; medium and long-wheelbase vans suit furniture, stock and trade equipment; and a Luton is the better choice for bulkier items on a house move. Subject to dates, driver details and availability, the range includes the Volkswagen Caddy, Ford Transit SWB, VW Transporter Automatic, Ford Transit MWB and Ford Transit LWB. Make, model, transmission, seats, payload and licence position are all confirmed at quote stage, so treat these vehicles as a guide to the kind of hire on offer rather than a guaranteed reservation of a particular model.
Measuring items and entrances first
Will that wardrobe actually fit through the door? Measuring before the van arrives turns that question from a guess into a fact. Note the height, width and depth of the largest items, then compare them with the entrances, stairwells and landings at both ends of the journey. If a piece of furniture cannot pass through as it stands, find out whether legs or doors come off, and record that in your notes for the day. Entrances matter at the destination too, so ask whoever is receiving the items about access on their side. Sharing your measurements with the team when you enquire helps them point you towards the right van.
Taking hobby equipment to a venue
Hobby equipment comes in awkward shapes, from long skis and kayaks to flight cases of music gear. Before you assume the job is simple, list every item and note its dimensions, because the bulkiest piece usually decides the vehicle you need rather than the number of things. Check whether anything can be dismantled for transport and reassembled at the venue, which often reduces the space required considerably. Ask the venue contact where a vehicle can pull up and whether there is help on hand to receive the equipment. Give the team a description of the load and the distance involved, and they can advise on a practical option for the trip.
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Last checks before booking
Before the hire is confirmed, go over the key points: whether the vehicle is available, the driver requirements, mileage, insurance, the delivery or collection arrangements and any extras you have asked for. Make sure payload, loading height, tail-lift needs, driver details, deposits and insurance excess are confirmed before you settle on a van size. A clear request gives the date, the length of hire, a rough route, the delivery or pickup address, the passengers or load you expect and any special requirements that might affect which vehicle is suitable.