Sizing a van around what you are moving
List the largest items with rough length, width and height, and give an estimate of total weight, because bulk and payload limit a van in different ways. Mention anything awkward, such as a wardrobe that cannot be dismantled or long timber. Describe loading at both ends, including stairs, lift access, distance from the kerb and whether anyone will help lift.
Picking a suitable van
Start with the load, then choose the van. A small van works well for boxes, tools and light collections; medium and long-wheelbase vans suit furniture, stock and trade equipment; and a Luton is the better choice for bulkier items on a house move. Subject to dates, driver details and availability, the range includes the Volkswagen Caddy, Ford Transit SWB, VW Transporter Automatic, Ford Transit MWB and Ford Transit LWB. Make, model, transmission, seats, payload and licence position are all confirmed at quote stage, so treat these vehicles as a guide to the kind of hire on offer rather than a guaranteed reservation of a particular model.
Measuring items and entrances before you enquire
Will that wardrobe pass through the door? It is the question worth answering before any van is reserved. Measure the largest items you plan to move, including their height when tilted, and compare those figures with the entrances, corridors and stairways at both ends of the journey. Note down awkward pieces such as sofas, tall cabinets or anything with protruding handles, and mention them when you contact the hire team so the van category can be discussed with those shapes in mind. If an item cannot be dismantled, say so early, since that changes how the load will sit. Sharing measurements at the enquiry stage helps the team point you towards the right vehicle class first time.
Keeping a load inventory for the day
A written list of everything going into the van saves trouble on moving day. Group the items by room or by destination, and note which pieces are fragile or need particular care during transit. If some belongings are heading to different addresses, mark them clearly on the inventory so they can be unloaded in the right order at each stop. The list also gives you a quick way to check that nothing has been left behind once the van is emptied. Share the inventory with anyone helping at the other end so they know what to expect when the doors open. It is a small habit that removes most of the guesswork from a busy day.
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Last checks before booking
Before the hire is confirmed, go over the key points: whether the vehicle is available, the driver requirements, mileage, insurance, the delivery or collection arrangements and any extras you have asked for. Make sure payload, loading height, tail-lift needs, driver details, deposits and insurance excess are confirmed before you settle on a van size. A clear request gives the date, the length of hire, a rough route, the delivery or pickup address, the passengers or load you expect and any special requirements that might affect which vehicle is suitable.