Matching a hire car to your passengers and luggage
Tell the team how many people will travel and how many cases, buggies or bulky bags you expect. Seating and boot space are separate questions. Say whether you need an automatic or are happy with a manual, and mention any child seat request early so it can be checked before you are quoted. Include details for every driver who may take the wheel.
How the right vehicle is confirmed
Start with the journey and pick the car to match it. Smaller cars are suited to city driving and short stays, automatics make local driving easier, estates and SUVs give more room for luggage, and people carriers are a better choice for families or small groups. The range available includes the Fiat 500, VW Golf, Ford Focus Estate, Ford Focus Automatic and Hyundai i10 Automatic, subject to dates, driver details and availability. The precise make, model, transmission, seating, payload and licence position are confirmed when you are quoted, so treat the vehicles listed as a guide to the kind of hire on offer rather than a guaranteed reservation of a particular model.
Noting what matters to the driver
Start by writing down the preferences that will shape the trip: whether the driver prefers an automatic or a manual, how many people are travelling, and how much room is needed for bags or equipment. If the journey involves long stretches of motorway, that is worth recording too, along with any preference for a vehicle with a larger boot. Pass these notes on when you enquire, because a clear picture of the driver's habits and the trip's demands helps the team suggest the right vehicle group. Include the dates you have in mind and where the car is needed, and keep your notes to hand in case a follow-up question comes back.
Getting ready for a work trip
A work journey usually follows a tighter schedule than a leisure one, so prepare accordingly. List every appointment, meeting or site visit in order, with the addresses, and estimate how long each will last. Consider what you need to carry, such as samples, a laptop bag or presentation materials, and make sure the car you request has space for them alongside any passengers. Share your itinerary with colleagues who are expecting you, so they know when you are likely to arrive. If the trip runs over more than one day, note the hotel or accommodation address as well, since the hire team will want a complete picture of where the vehicle is needed.
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Things to check before booking
Before you confirm the hire, check the key details: vehicle availability, driver requirements, mileage, insurance, delivery or collection arrangements and any extras you have asked for, along with driver age, licence history, the deposit, the insurance excess and any travel abroad. A clear request gives the date, the length of hire, the rough route, the delivery or pickup address, the expected passengers or load, and any particular requirements that might affect which vehicle is suitable.















