Sizing a van around what you are moving
List the largest items with rough length, width and height, and give an estimate of total weight, because bulk and payload limit a van in different ways. Mention anything awkward, such as a wardrobe that cannot be dismantled or long timber. Describe loading at both ends, including stairs, lift access, distance from the kerb and whether anyone will help lift.
Picking a suitable van
Start with the load, then choose the van. A small van works well for boxes, tools and light collections; medium and long-wheelbase vans suit furniture, stock and trade equipment; and a Luton is the better choice for bulkier items on a house move. Subject to dates, driver details and availability, the range includes the Volkswagen Caddy, Ford Transit SWB, VW Transporter Automatic, Ford Transit MWB and Ford Transit LWB. Make, model, transmission, seats, payload and licence position are all confirmed at quote stage, so treat these vehicles as a guide to the kind of hire on offer rather than a guaranteed reservation of a particular model.
Building a load inventory
Start by writing a simple list of everything that needs to travel in the van. Count the boxes, note the awkward items such as mattresses or shelving, and mark anything that will need extra care. A written inventory does two jobs at once: it reveals roughly how much space the job requires, and it becomes a checklist on the day so nothing gets left behind. Group similar items together on the list so you can see at a glance how many large pieces there are compared with smaller ones. When you send the enquiry, include this summary, as the team can then discuss which van types would suit the volume and confirm what is available for your chosen dates in Dalkeith.
Measuring items and entrances
Alongside the inventory, take measurements of the bulkiest pieces and the spaces they must pass through. Note the height, width and depth of large furniture, and check the doorways, corridors and stairwells at both ends of the journey if you can. Where you cannot measure a space yourself, ask the person at the destination to do it and send you the figures. Comparing the two sets of numbers before the hire period begins avoids difficult discoveries on moving day and informs the conversation about which van to request. Include these dimensions with your enquiry, and any questions about access at the collection or drop-off point can be raised with the relevant contact in good time.
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Last checks before booking
Before the hire is confirmed, go over the key points: whether the vehicle is available, the driver requirements, mileage, insurance, the delivery or collection arrangements and any extras you have asked for. Make sure payload, loading height, tail-lift needs, driver details, deposits and insurance excess are confirmed before you settle on a van size. A clear request gives the date, the length of hire, a rough route, the delivery or pickup address, the passengers or load you expect and any special requirements that might affect which vehicle is suitable.