Sizing a van around what you are moving
List the largest items with rough length, width and height, and give an estimate of total weight, because bulk and payload limit a van in different ways. Mention anything awkward, such as a wardrobe that cannot be dismantled or long timber. Describe loading at both ends, including stairs, lift access, distance from the kerb and whether anyone will help lift.
Picking a suitable van
Start with the load, then choose the van. A small van works well for boxes, tools and light collections; medium and long-wheelbase vans suit furniture, stock and trade equipment; and a Luton is the better choice for bulkier items on a house move. Subject to dates, driver details and availability, the range includes the Volkswagen Caddy, Ford Transit SWB, VW Transporter Automatic, Ford Transit MWB and Ford Transit LWB. Make, model, transmission, seats, payload and licence position are all confirmed at quote stage, so treat these vehicles as a guide to the kind of hire on offer rather than a guaranteed reservation of a particular model.
Organising a household move in a van
Which rooms are you moving first, and which items need to reach the new address before the rest? Write a list of everything going on the van, room by room, so you can describe the load accurately when you enquire. Note the largest and heaviest pieces, since these usually shape which van size the job needs. Mark any items that are fragile or awkward to carry so they receive attention on the day. Keep a separate box of essentials, such as kettle, chargers and documents, that stays with you rather than on the van. Tell the team about access at both addresses, including narrow entrances or parking limits, so the arrangements account for them. A clear inventory also helps you check nothing is missing at the other end.
Preparing a business delivery run
Before a delivery day, gather the details of every drop so the run can be sequenced sensibly. List each recipient, the address, what is being delivered and any time window they have given you, then order the drops in a way that makes sense on the ground. Contact recipients ahead of the run to confirm someone will be available to receive the goods and to ask where items should be left if not. Where a delivery involves large or heavy pieces, check that the entrance, lift or corridor at the destination can accommodate them, since that is a question for the people receiving the goods. Note any returns or paperwork to collect along the route. Sharing the full drop list when you enquire helps the team judge whether the vehicle and timings fit.
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Last checks before booking
Before the hire is confirmed, go over the key points: whether the vehicle is available, the driver requirements, mileage, insurance, the delivery or collection arrangements and any extras you have asked for. Make sure payload, loading height, tail-lift needs, driver details, deposits and insurance excess are confirmed before you settle on a van size. A clear request gives the date, the length of hire, a rough route, the delivery or pickup address, the passengers or load you expect and any special requirements that might affect which vehicle is suitable.