Matching a hire car to your passengers and luggage
Tell the team how many people will travel and how many cases, buggies or bulky bags you expect. Seating and boot space are separate questions. Say whether you need an automatic or are happy with a manual, and mention any child seat request early so it can be checked before you are quoted. Include details for every driver who may take the wheel.
Picking a suitable car
Start with the journey and pick the car to match it. Smaller cars are suited to city driving and short stays, automatics make local driving easier, estates and SUVs give more room for luggage, and people carriers are a better choice for families or small groups. The range available includes the Fiat 500, VW Golf, Ford Focus Estate, Ford Focus Automatic and Hyundai i10 Automatic, subject to dates, driver details and availability. The precise make, model, transmission, seating, payload and licence position are confirmed when you are quoted, so treat the vehicles listed as a guide to the kind of hire on offer rather than a guaranteed reservation of a particular model.
Details worth writing down first
Start with the dates you need the car, including the time you would collect or take delivery and the time it would be returned. Note the driver's details, whether you prefer an automatic, and roughly how many people and bags will travel. If the trip involves a specific address, such as a workplace or a family visit, have that to hand as well. Writing these points down before you ask for a quote keeps the conversation focused and lets the team match you to a vehicle group quickly. It also reduces the chance of back-and-forth emails later. Once the details are together, the team can talk through delivery or collection options and the price.
Getting ready for a work trip
For a work trip in a hire car, think about how the vehicle will be used across the whole day rather than just the drive there. Consider the number of colleagues travelling, whether any equipment or samples need to fit in the boot, and whether a client might join you for part of the journey. Some travellers prefer an automatic for stop-start town driving, while others are happy with whatever group is available. Mention your preference when you enquire and the team will take it into account. Also flag the dates clearly if the trip runs over a weekend or a bank holiday, since arrangements can differ. Setting this out early helps the team confirm the right car for the schedule.
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Last checks before booking
Before you confirm the hire, check the key details: vehicle availability, driver requirements, mileage, insurance, delivery or collection arrangements and any extras you have asked for, along with driver age, licence history, the deposit, the insurance excess and any travel abroad. A clear request gives the date, the length of hire, the rough route, the delivery or pickup address, the expected passengers or load, and any particular requirements that might affect which vehicle is suitable.















