Planning seats, bags and drivers for a group
Give the confirmed passenger number rather than a best guess. List luggage, sports kit or equipment separately, because a full seat count can leave little room for bags. Agree one clear meeting point for the group before travel. Share the intended driver's age and licence details when you enquire, so the team can check eligibility for the size of minibus before quoting.
Fitting the minibus to your trip
Base your choice on how many passengers are travelling, the luggage and who is eligible to drive. Smaller groups may be well served by a 7 or 9-seater, whereas 12, 15 and 17-seat vehicles call for closer checks on licence, age and luggage space. The range includes the Vauxhall Zafira 5 + 2, Galaxy 7 Seater Manual, Galaxy 7 Seater Automatic, 9 Seater Manual and 9 Seater Automatic, depending on dates, driver details and availability. Make, model, transmission, seating, payload and licence position are all confirmed when you are quoted, so treat the vehicles listed as a guide to the kind of hire on offer, not a guaranteed reservation of a particular model.
Counting people and luggage separately
A common slip when arranging group travel is tallying passengers and forgetting their bags. Before you enquire, list everyone travelling, then list what each person will bring, from weekend cases and sports kit to instruments or prams. A group that fits the seats can still fill the boot and the aisle if luggage is generous, so treat the two figures as separate questions. If some passengers are children or need extra room for equipment, mention that as well. Giving the team both numbers together means they can suggest a vehicle that covers people and belongings rather than people alone. It also helps to say if luggage will grow on the return leg, such as after a shopping trip or a tournament.
Keeping a shared itinerary to hand
Group journeys run more smoothly when everyone knows the plan. Put the pickup time, the destination and any intermediate stops into a shared message or calendar so passengers can flag clashes early. Decide in advance how long you will wait at each stop, and who holds the keys or the booking reference on the day. If the outing involves a meal break or a scheduled event finish time, build that into the schedule you circulate. Share the final version with the team at SDVH Scotland when you confirm your Greenhill booking, because agreed timings influence the vehicle and duration quoted. A settled itinerary also makes it easier to adjust plans if the day shifts.
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What to confirm on the phone
Ahead of confirming the hire, go over the key points: whether the vehicle is available, what the driver needs, mileage, insurance, delivery or collection arrangements and any extras you have asked for. The number of passengers, luggage, driver age, licence entitlement and any D1 requirement should all be checked before the minibus is confirmed. A clear enquiry gives the date, length of hire, rough route, delivery or pickup address, expected passengers or load, and any special requirements that might affect whether a vehicle is suitable.









