Matching a hire car to your passengers and luggage
Tell the team how many people will travel and how many cases, buggies or bulky bags you expect. Seating and boot space are separate questions. Say whether you need an automatic or are happy with a manual, and mention any child seat request early so it can be checked before you are quoted. Include details for every driver who may take the wheel.
Picking a suitable car
Start with the journey and pick the car to match it. Smaller cars are suited to city driving and short stays, automatics make local driving easier, estates and SUVs give more room for luggage, and people carriers are a better choice for families or small groups. The range available includes the Fiat 500, VW Golf, Ford Focus Estate, Ford Focus Automatic and Hyundai i10 Automatic, subject to dates, driver details and availability. The precise make, model, transmission, seating, payload and licence position are confirmed when you are quoted, so treat the vehicles listed as a guide to the kind of hire on offer rather than a guaranteed reservation of a particular model.
Choosing your dates and vehicle group
The first decision is the hire window, so settle on exact dates before requesting a quote, including any flexibility on either end. Next, think about the vehicle group: a solo traveller making short local trips has different needs from a family carrying luggage for a week. Consider whether an automatic or a manual suits the driver, and whether boot space matters for your plans. If the trip is a return journey, note the times of both legs so the team can check collection arrangements fit. Sharing these choices up front means the quote you receive reflects the car you actually want, with no need to revise things later.
Keeping companions informed
When others are travelling with you, share the trip details with them early rather than on the day. Circulate the departure time, the pick-up point and an approximate arrival time so everyone can plan around them. Agree in advance who brings what, since spreading bags and equipment across passengers avoids overloading one car. Ask companions about preferences worth passing to the hire team, such as extra boot space or additional seating. If anyone has a medical appointment or a booked activity at the destination, note those times in the itinerary. Good communication within the group keeps the journey itself calm and gives you one clear plan to follow.
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Last checks before booking
Before you confirm the hire, check the key details: vehicle availability, driver requirements, mileage, insurance, delivery or collection arrangements and any extras you have asked for, along with driver age, licence history, the deposit, the insurance excess and any travel abroad. A clear request gives the date, the length of hire, the rough route, the delivery or pickup address, the expected passengers or load, and any particular requirements that might affect which vehicle is suitable.















